Investigating ourselves

Conflict resolution? (source: www.freeimages.com)

Six months ago we commentated on incidents of ‘Friendly Fire‘ in our agencies.  Occasionally Syzygy comes across mission workers who feel they have been bullied by someone in leadership in their agency, and the agency didn’t take the issue seriously.  The situation has resulted in them leaving the mission field laden with negative emotions after they felt the agency has closed ranks against them when they raised this issue with management.  Such stress and attrition should be avoidable.

Perhaps these people were viewed as troublemakers.  Perhaps their perception of how they have been treated is not accurate.  Perhaps the agency didn’t think it was worth rocking the boat – we have occasionally heard it alleged that a particularly powerful individual within the agency was not worth challenging.

So how can agencies manage such situations well?

Principally, they should have a grievance procedure, and be committed to following it.  (A ‘grievance’ is the English term for the formal making of a complaint against an employer.)  The details of a grievance prcedure may vary from country to country according to local laws, but there should always be a procedure clearly laid out for mission partners to follow if an informal discussion with their leadership doesn’t resolve an issue to their satisfaction.  Unfortunately some agencies don’t have grievance policies, and confusion about whether mission partners are members/employees/self-employed can mean that processes like this which are mandatory in many countries are overlooked by agencies who like to think of themselves as a ‘family’.

A grievance procedure should outline a clear process which contains the following steps:

  • If a mission partner feels their complaint is not being taken seriously, they can put it in writing to their immediate leader (or their leader’s leader if the complaint is about the leader);
  • The mission partner is invited to make their complaint in person to someone who will investigate, having the right to take someone with them for moral support;
  • An investigation will be carried out with impartiality;
  • A written response will be given to the mission partner including information about how to appeal against the decision if they are not happy with it;
  • An appeal will be dealt with by a senior leader not directly associated with the field the mission partner is working in, or an independent third party if that is not possible;
  • External mediation is the final step,
  • If a grievance is made in good faith, but not upheld, the mission partner will not suffer any organisational backlash.

Throughout this process, the mission partner should be given confidentiality, and although complete anonymity may not always be compatible with a thorough investigation, the existence and investigation of the grievance should not be made known to people who are not involved in it.  It may be possible to offer the mission partner a temporary reassignment or leave of absence to remove them from a tense working environment while the grievance is being heard.

But as well as having a robust process for dealing with issues, the values of the agency should clearly include treating people well.  We claim to be a family, but we don’t always treat each other with the love that brothers and sisters deserve.  Whatever has happened, we must remember that all our mission partners are children of God, doing their best to fulfil the great commission, and that in line with biblical teaching we need to treat others with respect and deal with conflict in a godly manner in which the goal of any grievance should be the restoration of relationship.

A successful outcome would include:

  • reconciliation between the parties
  • recognition of sin on both sides, where appropriate, including structures within the agency
  • support for both parties to grow in followership and leadership skills

However, with the best will in the world, we may end up not being able to agree over an issue, and parting company, but if that is the case let us make every effort to ensure that people’s time in the mission field ends well, so that they do not nurse hurt, and can continue to be a good ambassador for our agency.

As an independent third party, Syzygy is happy to help any agency develop its grievance procedures or carry out a review of them.  Likewise, we are willing to listen to and support anyone who feels that their grievance has not been addressed.  For more information contact info@syzygy.org.uk.

Because even as we fulfil the great commission, we must remember to keep the greatest commandment.