Data privacy notice

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the Data Protection Act 2018 (“the Act”) in the UK.

Who are we?

Syzygy Missions Support Network (“Syzygy”) is the data controller (contact details here).  This means Syzygy decides how your personal data is processed and for what purposes.

How do we process your personal data?

Syzygy complies with its obligations under the Act by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

Data is stored securely with a cloud-based provider

We use your personal data for the following purposes: –

  • To enable us to provide a voluntary service for the benefit of the mission workers, mission agencies and churches as specified in our Articles of Association;
  • To fundraise and promote the interests of the charity;
  • To manage our contractors, associates and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities.

What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can undertake member care activities and record these outcomes, and keep you informed about news, events, activities and services.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without your express consent or where otherwise required due to a legal obligation and in compliance with applicable laws.

In addition, some of the data we process on your behalf may amount to sensitive or “special category” data, which is generally information which is considered to be more sensitive and requires Syzygy to have an extra condition in place to be able to process this data. The nature of this data will depend on what you agree to share with us, but it will generally be data of either a religious belief or possibly a health-related condition. In those circumstances Syzygy will process special category data on the basis of your express consent.

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other Syzygy contractors or associates in order to carry out a service to other mission workers or for purposes connected with the principles of Syzygy. We will only share your data with third parties outside of Syzygy with your consent.

How long do we keep your personal data?

We keep all data in accordance with the Syzygy Data Protection Policy.  Specifically, we retain records of personal interviews and Gift Aid declarations and associated paperwork for six years after the end of the last year to which they relate.

Your rights and your personal data 

Unless subject to an exemption under the Act, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which Syzygy holds about you;
  • The right to request that Syzygy corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for Syzygy to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right to request that Syzygy provide the data subject (you) with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability);
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data;
  • The right to lodge a complaint with the Information Commissioners Office.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact us on  You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.